Conference & Funtion Booking Terms and Conditions

General

1. Rates are valid from 1 August 2008 – 31 May 2011.

2. Due to unforeseen circumstances, such as inflation item prices may be increased without prior notification.

3. All quotes are subject to availability. Bookings will ONLY be confirmed on receipt of the required deposits or management approved government, travel agent or company purchase orders.

4. Functions that continue later than the agreed times will be charged with an additional venue hire.

5. After hours charges will be charged at R700.00 per half an hour.

6. No food or beverage may be brought onto the premises for consumptions without written consent from Management.

7. No fixtures of whatever nature will be used for attaching any decorations to the walls or partitions.

8. Free secure parking is available.

9. All additional items not supplied by Olympus Stream should be supplied or hired by the client at the client’s cost.

10. All prices are inclusive of 14 % VAT.

Bookings

1. If the agreed deposit is not paid within the agreed period, Olympus Stream reserves the right to cancel the provisional booking without prior notice.

2. All payments are non-refundable.

3. All changes must be made in writing.

4. Cancellations 10 days prior to the function attract a 100% cancellation fee.

Loss and Damage to Olympus Stream and/or Clients property

1. Neither Olympus Stream nor its agents or employees shall be liable for any damages of loss suffered by the client, its guests, employees or invitees brought onto the premises for whatever reason, nor for any injury or loss of life of the customer or its employees howsoever caused. The client further indemnifies and holds harmless Olympus Stream against any claim that may be made against the Company by any third party relating to the provisions of this clause.

2. Should any damages occur to the buildings, furniture, equipment, gardens, décor, floors or linen during the function the client shall be held responsible and billed accordingly.

3. Olympus Stream will not be held liable for interruptions of services caused by parties out of its control such as water and electricity.

Bar Service

1. No drinks, spirits, beer, soft drinks or food are to be brought and consumed on the premises, without the consent of Olympus Stream’ Management.

2. A corkage fee will apply to bottles of wine & sparkling wine brought onto the premises.

Menu

1. Menu dishes can be subject to seasonal availability.

2. All prices quoted include VAT and all prices are subject to change without prior notification.

3. Specialized dietary requirements such as Halaal and Kosher meals are subject to a surcharge.

4. Should actual numbers fall below that of the guaranteed minimum, charges would be based on the guaranteed number.

5. Should the actual number of persons exceed that of the guaranteed number given, billing will then be adapted to reflect actual numbers.

6. Final changes are to be given in writing 48 hours prior of function date.

7. All support personnel are to be included in the guaranteed number.

Payment Procedures

1. A booking will only be confirmed and secured by the payment of a 50 % deposit.

2. Should the client decide on an open bar, a deposit will be paid prior to the function.

Deposit

1. A deposit of 50 % is required within 14 days of making a provisional booking.

2. Payment can be made by cash/credit card at reception or by electronic or direct transfer to our bank account

3. All deposits paid are non-refundable in the event of a cancellation or postponing the function.

4. Deposit slips must be forwarded to Olympus Stream via email or fax.